📜 Privacy Policy for XL:UK Radio

Effective Date: 17/09/2025

1. Who We Are:

XL:UK Radio is an online music station with also a community-focused media platform based in Swansea, Wales. We are committed to protecting your privacy and handling your data transparently and responsibly.

Contact Details:

Address:

XL:UK Radio, University of Wales Saint Trinity David, Waterfront Campus, Swansea, SA1 8EW

Email: xlukradio@gmail.com

2. What Data We Collect:

We may collect and process the following personal data:

• Contact Information: Name, email address, phone number (e.g. for newsletter sign-ups or competitions)

• Technical Data: IP address, browser type, device information

• Usage Data: Pages visited, time spent on site, interaction with content

• Media Contributions: Audio submissions, interviews, or user-generated content

• Social Media Interactions: Comments, likes, shares via embedded platforms

3. How We Use Your Data:

We use your data to:

• Deliver and improve our radio services and website experience

• Communicate with you (e.g. newsletters, event updates)

• Manage competitions, surveys, and listener feedback

• Ensure website security and performance

• Comply with legal obligations

4. Legal Basis for Processing:

We process your data under one or more of the following lawful bases:

• Consent: When you opt in to communications or submit content

• Contract: To fulfil services you request

• Legal Obligation: For regulatory compliance

• Legitimate Interests: To improve services and engage with our audience

5. Sharing Your Data:

We do not sell your data. We may share it with:

• Trusted service providers (e.g. website hosting, analytics tools)

• Regulatory bodies if legally required

• Partners involved in co-hosted events or competitions (with consent)

6. Cookies:

Our website uses cookies to enhance your experience. You can manage cookie preferences via your browser settings. For more details, see our [Cookie Policy].

7. Data Retention:

We retain personal data only as long as necessary for the purposes stated. Audio submissions and competition entries may be archived for editorial or historical purposes unless deletion is requested.

8. Your Rights:

You have the right to:

• Access your personal data

• Request correction or deletion

• Withdraw consent at any time

• Object to processing

• Lodge a complaint with the ICO (Information Commissioner’s Office)

9. Children’s Data:

We do not knowingly collect data from children under 13 without parental consent. Youth contributors are supported through appropriate safeguarding measures.

10. Changes to This Policy:

We may update this policy periodically. Changes will be posted on this page with a revised effective date.